Northeast Oklahoma Pet Professionals
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OKPP By-Laws

SECTION 1: The name of this organization shall be OKLAHOMA PET PROFESSIONALS, AKA OKPP.

ARTICLE 2: GENERAL PROVISIONS

 

SECTION 1: The Oklahoma Pet Professionals is a "not-for-profit" organization, for the purpose set forth in its Articles of Incorporation and reiterated in Article III, OBJECTIVES of these by-laws.

SECTION 2: The organization's income shall consist solely of fees, dues, assessments, grants, voluntary check-off, and contributions, which shall be collected, received, and expended exclusively for its aforementioned purposes.

SECTION 3: There shall be an annual meeting of the Organization for the purpose of electing officers, conducting business of the Organization, and to provide a forum for the transfer of educational and/or business relating to the pet profession.

  1. The Board of Directors shall determine the time and location of the annual meeting.
  2. Three members of the Board of Directors may call special meetings of the Organization any time or, by a petition of 25% of the membership giving the members a twelve- (12) hour notification. Official business of specially called meetings shall be limited to the agenda.

  3. The Secretary shall mail a notification of the time and place of any regular meeting of the Organization to the members ten (10) days prior to the meeting.

  4. ROBERT'S RULES OF ORDER shall be used for conducting OKPP meetings, unless suspended for practical purposes, as defined in ROBERT'S RULES OF ORDER.

SECTION 4: Other activities consistent with objectives of OKPP will be determined by the Board of Directors and/or by the majority of the voting membership.

SECTION 5: The by-laws may be amended by a two-thirds majority vote of the voting members present and voting at a regular or specially called meeting of membership, provided a copy of the proposed amendment has been submitted in writing to the entire membership at least 30 days prior to the meeting.

                ARTICLE 3: OBJECTIVES

SECTION 1: It is the purpose of OKLAHOMA PET PROFESSIONALS to improve the image of the entire pet profession in the state of Oklahoma.

SECTION 2: OKPP proposes to advance Oklahoma by way of conducting educational seminars and meetings, disseminating informational materials, promoting humane care of animals, cooperating with the United States Department of Agriculture, the Oklahoma Animal Health Department and the pet profession in the state of Oklahoma.

SECTION 3: OKPP will strive to promote awareness of legislation pertinent to the Oklahoma pet profession, and will encourage passage of legislation favorable to the whole pet profession.

SECTION 4: OKPP wiI1 endeavor to set forth to the populace a confident semblance of the OKLAHOMA PET PROFESSIONALS.

SECTION 5: OKPP Will maintain and distribute an annual directory of its membership.

                           ARTICLE 4: MEMBERSHIP

SECTION 1: OKPP membership classifications:

    1. VOTING MEMBER: Shall be those individuals, firms, and organizations that are USDA and/or state licensed. These VOTING MEMBERS shall comprise the entire voting body at the annual meetings.
    2. ASSOCIATE MEMBER: Any non-licensed facility or person who is interested in gaining education in the pet profession and furthering the goals of the OKPP. ASSOCIATE MEMBERS may not hold office nor may they vote at the annual meetings.

    3. HONONARY MEMBERS: Those individuals selected by the Organization for special honor or recognition. HONORARY MEMBERS may not hold office or vote.

SECTION 2: The voting power shall be equal to one vote per VOTING MEMBERSHIP. Voting members in good standing must be present to vote.

SECTION 3: The rate of annual dues for members shall be $40.00 per year. $25.00 goes to the state organization and $15.00 goes to local chapter. If no local chapter is set up then the entire amount goes to the state organization. This will include listing in the membership portion of the annual OKPP DIRECTORY and in the appropriate individual breed sections. Yearly membership dues are payable at or before the annual meeting and shall apply for the fiscal year. Dues can be changed on an annual basis as needed.

                  ARTICLE 5: ORGANIZATION

SECTION 1: Individual chapters of the OKPP shall be formed on a local level.

    1. Chapter members must maintain membership in OKPP.

    2. Chapters will be responsible for establishing chapter by-laws and dues. The by-laws cannot conflict with OKPP by-laws. Copies of these by-laws must be sent to the OKPP Secretary to be kept on file.

    3. Chapters will elect one representative who is a voting member of OKPP to serve on the Board of Directors.
    4. Should a Chapter representative vacate the Board seat during a current term the Chapter President shall appoint a replacement.

SECTION 2: In the event that more than ten (10) chapters are formed, reorganization may take place.

            ARTICLE 6: OFFICERS AND DIRECTORS

SECTION 1: The business and affairs of the Organization shall be conducted by the up to ten (10) member Board of Directors which will be composed of the following all of whom shall be current active voting members of the Organization:

    1. Immediate past president.
    2. All presiding state officers.
    3. One director elected by each chapter.
    4. Remaining director positions to be filled by the vote of members.

SECTION 2: All state officers shall be elected at the Organization's annual meeting for a term of two years. The Board of Directors shall appoint a board member to fill out the current term of any officer, should such a vacancy occur between elections.

    1. A simple majority is required for election

SECTION 3: The Directors shall be elected for a term of one year and shall not be limited by these by-laws to the number of terms they may serve. Directors who miss two consecutive Board Meetings may be replaced by a vote of the members present.

  ARTICLE 7: DUTIES OF OFFICERS AND DIRECTORS

SECTION 1: The President shall preside at all official meetings of the Organization and of the Board of Directors.

    1. The President shall appoint all committees and shall have the privilege of sitting on all committees.
    2. The President shall answer directly to the Board of Directors.

SECTION 2: The Vice-President shall preside in the absence of the President and shall fill out the current term of the President, should that occur between elections.

    1. The Vice-President shall serve as coordinator for the Organization’s annual meeting with consultation from the Board of Directors.
    2. The Vice-President shall answer directly to the Board of Directors.

SECTION 3: The Secretary shall take care of all correspondence.

    1. The Secretary takes minutes at all meetings of the Organization and Board of Directors and shall keep copies of all minutes and correspondence.

    2. The Secretary shall be registered as the Responsible Agent for the proposes relative to the non-profit status of the Organization.

    3. The Secretary shall receive all memberships and shall be responsible for mailing membership packets to all new members.

    4. The Secretary shall keep accurate, complete, up-to-date files of each member, including name, address, phone number, license number, and lists of current breeds, if required for the Oklahoma Directory.

E. The Secretary shall provide the Board of Directors a current list of members that includes names, addresses and phone numbers.

SECTION 4: The Treasurer shall be responsible for the handling of all monies of OKPP, including receiving dues, accounting, and forwarding the information to the appropriate persons.

    1. All checks shall require a second signature, either that of the President or a Board member appointed by the President.
    2. The Board will authorize all payments.
    3. Records of the account will be available for auditing as required by the Board before fiscal year auditing.
    4. Copies of the account activities will be furnished to the officers and directors of the Board at each Board meeting.
    5. The Treasurer shall keep copies of all transactions and shall answer directly to the Board of Directors.

SECTION 5: The Membership Secretary shall be responsible for recruiting new members.

    1. The Membership Secretary shall be responsible for organizing and illustrating a yearly membership drive.

    2. The Membership Secretary shall be an on-going ambassador for memberships.
    3. The Membership Secretary shall answer directly to the Board of Directors

D. The Membership Secretary shall be responsible for the production of a yearly Membership Directory.

E. The Membership Secretary may select a committee to aid with the assemblage of said Directory.

SECTION 6: Duties of the Board of Directors:

    1. The Board of Directors shall meet quarterly.
    2. The Board of Directors shall advise the Treasurer in the expenditure of monies on behalf of the Organization.
          1. They shall propose an annual budget to be presented to the voting membership at the annual meeting
          2. They shall vote to approve all checks written on the account.
    3. The Board of Directors shall determine the date and location of the Annual Meeting, assist the Vice-President in planning the program, and work toward making it a success by encouraging the participation of persons interested in the OKLAHOMA PET PROFESSIONALS.
    4. The Board of Directors shall make rules and regulations for the management of the affairs of the Organization in order to promote a workable environment that will promote a healthy growth of the Organization and will seek to hold the Organization to the objectives set forth in this document.

    5. The Board shall appoint, at or before the next quarterly meeting, a voting member to fill out the current term of any Director, except Chapter representatives, should such a vacancy occur between elections.

    6. It will be the aim of the Board of Directors to do the will of the membership, striving to hold true to the purpose for which it was originally created, that being the enhancement of a positive image for the OKLAHOMA PET PROFESSIONALS.

                  ARTICLE 8: FISCAL YEAR

The fiscal year of the OKLAHOMA PET PROFESSIONALS shall be from January 1 to December 31 unless otherwise provided for by the Board of Directors.           

ARTICLE 9: DISSOLUTION OF THE OKALHOMA

PET PROFESSIONALS

In the event that it becomes necessary to dissolve the OKLAHOMA PET PROFESSIONALS, it will be the function of the Board of Directors to see that all remaining monies are distributed to one or more non-profit organizations.

ARTICLE 10: INDEMNIFICATION

The Board of Directors, Officers, and other staff members, if any, and their private property, shall not be liable in any manner for the association's debts, undertakings, or liabilities; and the Board of Directors, officers, and staff members, if any, shall be exempted and indemnified against personal expense, losses, or liabilities, which may accrue from time to time, in any manner by reason of the ownership, administration, or distribution of the association property or funds, or by reason of any act of commission or omission on their part in the conduct of the association affairs, so long as they act in good faith. The Board of Directors, the officers, and staff, if any, shall not be liable or accountable in any manner for honest mistakes or error of judgment, or for errors or wrong doings of agents, brokers, mistakes or error of judgment, or for errors or wrong doings of agent, brokers, attorneys, or servants, nor for interest on funds temporarily idle. They shall have the right, at all times and in all matters, to act upon any information or evidence deemed by them reliable without incurring any personal liability or responsibility of any kind.

Northeast Oklahoma Pet Professionals